Trumba (Interactive Calendar)

1. Go to www.trumba.com. In the top right hand corner, click on “Sign In.”
2. Fill in the information listed below, based on which account you have been assigned to use:
• Email Address: michelle@schoolwebmasters.com
  Password: trumba
• Email Address: bonnie@schoolwebmasters.com
  Password: trumba
• Email Address: judy@schoolwebmasters.com
  Password: trumba
• Email Address: melanie@schoolwebmasters.com
  Password: trumba1
3. Click Sign In.

Note: Once you sign in, there will be a calendar displayed. You will need to find the correct calendar you are trying to edit. To do this, over to the left hand side, there will be a list with each school district. Each district will have a tiny box to the left of its name with either a plus or a minus. Click on this to hide or show each school in that district. Once you have located the district, click on the name of the district or a particular school (not the check box) you are editing information for. This calendar will now show as the big calendar to the right.

IMPORTANT: You must be completely positive that you are editing the correct calendar. The calendar you are editing will show up across the colored bar at the top of the screen.

If you would like to learn how to upload a number of events at one time, view the video tutorial located in the sidebar. You will also need the Trumba Upload Template found right below it.

1. Select the calendar you would like work on:
   1. Place your curser over the calendar name itself (do not check the box) to select the proper calendar.
   2. Double check to make sure it is the correct one.
2. Find the date you wish to modify, and in the top right corner of that date box there is a little link that says “+add”. Click on this link.
3. This will take you to the Add an Event page. Stay on the Event Information tab. Fill in the appropriate fields:
   • Event type: Keep this at Standard Event.
   • Description: This is the title of the event, and how it will display on the calendar.
   • Location: Fill in if specified.  If not, leave blank.
   • Start: The date is prefilled with the date you clicked on. If a time is needed, fill that in here.
   • If you know the start time but not the end time, you may add the start time to the end time field as well and only the start time will appear on the calendar.
   • If no time is specified, click the box next to “All Day Event.”
   • Duration: You can fill this in if you have the information. If not, just leave it alone.
   • Repeat: If this is an event that will repeat daily, weekly, monthly, or annually, indicate that here. If not, leave in at none.
   • Notes: If there is any other type of information that hasn’t already been included, do so here.
4. Now, if you need to display this event on any other calendars in the school district, you can do this by selecting those calendars from the list on the right hand side of the box. Just click on the box next to each school you would like to include, and a check mark will show up indicating the selection.
5. When you are finished click OK.

1. Find the date and event you would like to modify and click on the title of the event. 
2. Change whatever information needs to be updated.
3. Click OK at the bottom.

1. Find the date and event that you wish to delete on the calendar.
2. Click on the title of the event. 
3. Down at the bottom of the Event Information box, click the “Delete this Event” button.

If a client really wants to keep control and manage their own calendar events (and still use the Trumba calendar), we can offer them a Trumba Editor account, which means that we still own the account and take care of all of the styling, but they would have access to add/edit events. There is a $30 per month fee for access to it, which we can add to the client’s monthly hosting/updates invoice. This additional fee is what Trumba charges us, with no upcharge on our part. If the client would like this option, please contact Melanie to set it up.

In Trumba , you organize your events on calendars. As a best practice, we recommend devoting a calendar to each district or school. This approach gives you the flexibility to mix calendars together and publish different combinations of events.

You can create as many calendars as you want. You can also indicate relationships among calendars by making some calendars children of parent calendars. We call the children subcalendars and the parents top-level calendars. Most often, the top-level calendars will be the district calendars, and the subcalendars will be the school calendars.

Creating a New Calendar

1. Go to the Trumba Connect home page.
2. Click Sign in to sign in to your Trumba account.
3. To the left of your calendar, under Calendar Tasks, click Create a new calendar.
4. On the Create a new calendar page, for Calendar name, type a name for the new calendar. You will want the name of the calendar to be the same as the district or school to avoid any confusion.
5. Under Relationship to Other Calendars, for Top-level calendar, make sure Yes is selected.
6. At the bottom of the page, click OK.
7. The new calendar becomes active and appears in the Current Calendar list.

Creating a Subcalendar

1. Click the down arrow to the right of the top-level calendar’s name.
2. Click Create sub-calendar. 
3. In the Settings form, for Calendar name, type a name for the new subcalendar. For example, you might type “Sunrise Elementary.”
4. Under Relationship to Other Calendars, for Sub-calendar of, choose the top-level calendar that has already been created.
5. Click OK.
6. The new subcalendar appears in the Current Calendar list, indented under the top-level calendar.
7. Repeat steps 1 through 5 to create a second subcalendar.

Publishing and Styling a Trumba Calendar

1. Click on the blue Publish button at the top of the main Trumba page. This will take you to the back-end of the calendar. You will need the 6-digit hex codes for the colors on the site in order to style the calendars. If you do not have software to sample the colors, contact Melanie.
2. The first screen defaults to the Publish Settings.
   1. Default Calendar View: We always use Classic Month.
   2. Publish Settings
      1. Calendar name: name of the District or School
      2. Unique web name: use the name suggested by Trumba
   3. Skip to the bottom and Click OK.
3. Under the Publish Settings Tab, over to the right, click on Edit Styles and Icons.
   1. Edit Styles & Icons
      1. Colors and Font Scheme: leave at default
      2. Base Page Styles
         • Base font: leave at default
         • Base background color: leave as transparent
         • Base text color: changes word “Select,” rollover description
         • Base text size: changes size of font in base text
         • Base link color: changes color of link and hover in the top Action Panel, as well as in the rollover description
         • Base border color: changes the border of the calendar
         • Base today background color: changes color of current day
      3. Global Header
         • Global header font: changes the Month/Year font
         • Global header size: changes the Month/Year size
         • Global header color: changes color of Month/Year, as well as title of rollover description
         • Global header text transform: Select none
         • Click OK.
      4. Under the Publish Settings tab, click on Edit Calendar Colors.
         • Edit Calendar Colors
           1. Changes the colors of the events on the calendar
      5. Under the Calendar Spuds tab, under Main Calendar Spud, click on Edit Settings and Styles
         • Event Actions Panel: Changes panel that lists Events Actions, ie. Add to My Calendar, Remind Me by Email
      6. Under the Calendar Spuds tab, under Classic Month, click on Edit Settings and Styles. Click on the Styles tab
         • Under the Calendar heading
           1. Calendar Text Color: Changes the color of days of the week and numbers of the month
           2. Calendar background color: color of the calendar, easiest if transparent.